ISO Certification

Pre-Requisite to ISO Certification Process in India

You need to keep the following things in your mind before initiating the online procedure of ISO certification in India -

• Choosing the type of ISO certification – The first and the most important step before applying for ISO certification is to choose the type of certification required by the business. There is a big list of ISO certifications available for entrepreneurs as per their requirements.
  • ISO 9001:2008 – Quality management system
  • ISO 14001:2015 – Environment management system
  • ISO 22000 – Food safety management
  • SO/IEC 27001 – Information security management system
  • SA 8000 – Social accountability
  • ISO 31000 – Risk management
  • ISO 37001 – Anti-bribery management system
  • ISO 10002 – Compliant management system
  • ISO 26000 – Social responsibility
  • ISO 28000 – Security management
  • ISO 13485 – Medical devices
  • ISO 4217 – Currency codes
  • ISO 639 – Language codes
  • ISO3166 – Country codes
  • ISO 8601 – Date & time format
  • ISO 20121 – Sustainable events
  • ISO/IEC 17025 – Testing & calibration laboratories
  • EnMS EN 16001 ISO 50001 – Energy management
  • OHSAS 18001 – Occupational health & safety management system
• Choosing an ISO certification body – ISO only develop standards and doesn’t have authorization to provide certifications to companies in India. ISO certification is done by external service providers or the external bodies. Not only certification is provided but process is also implemented by the external bodies. The latest version of ISO certification is ISO 9001. It is necessary that you must choose a valid and a credible certification body for ISO certification. You must keep the following steps in your mind while choosing ISO certification body –
  • In the first and the foremost step, you need to evaluate different certification service providers in order to choose the right one.
  • You need to check that whether they are following the CASCO standards. CASCO is the Committee formed by ISO to deal with issues pertaining to conformity assessment.
  • In the third and the final step, you need to identify whether the certification body is accredited or not. It is not mandatory for ISO certification body to be accredited but it should meet the requirements of ISO accreditation bodies.

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Documents required for ISO Registration

There are certain documents which you need to submit along with the application form to the valid & certified external body in order to get approval for ISO registration online. When the application gets approved, ISO certificate will be issued by the external body to the organization which can be applied to all the eligible products. Documents required for ISO registration/ISO certification are as follows –

1. PAN card copy - Copy of PAN card of the applicant. Write your name exactly in the same way as mentioned in your PAN card.
2. Passport size photograph – A recent passport size photograph of the applicant. It will be considered as identification proof in ISO certification process.
3. Aadhaar card/Voter identity card – Copy of Aadhaar card/Voter identity card, Copy of electricity bill, water bill, telephone bill, gas bill to verify the address proof of the applicant.
4. Copy of Sales bill/Purchase bill - Two copies of sales bill/Purchase bill should be provided by the applicant for the verification of his or her sales or purchase transactions.
5. Company letterhead – A company letterhead should be provided by the applicant to the external body to verify his or her organization name and registered office address.
6. Copy of Rent agreement (If property is rented) – If you are living in a rented place, you need to attach rent agreement along with the other documents.
7. Copy of Property papers (If property is owned) – In case the applicant is living in his or her own place, he needs to attach the copy of property papers of his house.
8. MOA & AOA and certificate of incorporation (In case of company)

ISO Registration & Certification Process

• Creation of application – In the first step, creation of a contract takes place between the applicant and the registrar. A contract comprises of rights & obligations of both the parties including access right, liability and the confidentiality. A contract set has certain terms & conditions which an applicant needs to follow in order to get ISO certification in India.
• Reviewing of quality documents - All quality manuals and documents pertaining to various policies & procedures are reviewed by ISO auditor. The process of reviewing quality documents is done by ISO auditor to identify the gaps in comparison with the standards set by them to overcome the gaps of your organization.
• Make an action plan – In the third step, the possible gap is communicated to the organization by the ISO auditor. You must create an action plan in order to eliminate the existing gaps of the organization. In order to bring change into the organization, you must prepare a list of the tasks to be undertaken in order to implement the desired changes into the organization. In order to implement these changes into your organization, you may need to give training to your employees in order to improve the efficiency and effectiveness level of adopting new policies and procedures. All your employees must be aware of ISO standard in terms of quality standards & work efficiency.
• Initial certification audit – Initial certification audit is divided into two stages i.e. Stage 1 & Stage 2.
  1. Stage 1 – In the first stage, the changes made by you in the organization will be audited by the ISO auditor. After auditing the changes, possible non-conformities prevailing in your system and procedures are identified to achieve the desired quality management system. Non-conformities are then divided into two – Major & minor. The applicant addresses these Non-conformities carefully & modifies these techniques & processes of their organization to achieve desired quality standards.
  2. Stage 2 – After making the required changes in the organization, final audit process will be done by the ISO auditor. In this stage, ISO auditor checks that whether all non-conformities are eliminated and meeting the ISO quality standards or not. If ISO auditor is satisfied, the final ISO audit report is prepared by the ISO auditor and the same is forwarded to the register.
• Completing the ISO certification – After eliminating all the Non-conformities and putting all findings in ISO audit report, ISO certification will be granted by the registrar.
• Surveillance audits – Surveillance audits are the audits conducted from time to time to analyze and evaluate the organization on the basis of ISO quality standards. It is basically done to identify whether organization is maintaining the ISO quality standards or not.